Fish Lake Country Club
FISH LAKE COUNTRY CLUB ANNUAL BOARD MEETING MINUTES Date: April 25, 2025 Location: Fish Lake Clubhouse Call to Order: 7:27 PM Presiding Officer: Derek Evans, President Quorum Established: Yes — 53 attendees were present, representing 24 memberships, accounting for approximately 23% of total memberships ________________________________________
I. Reading and Approval of 2024 Meeting Minutes The 2024 minutes were not available in printed or read-aloud form during the meeting. Members were informed that the minutes would be made available by email upon request and posted online. The 2024 meeting minutes were officially posted to the club website on May 12, 2025. ________________________________________
II. Roll Call and Officer Introduction The following officers were present and introduced: • President / Social Media & Website Chair: Derek Evans • Vice President/Sheds: Travis Olsen • Equipment: Chase Jons • Course: Brian Kluth • Secretary/Tournament Coordinator: Kelli Erpenbach • Financial Officer: Renae Gerlach Not Present: Clubhouse: Travis Weich ________________________________________
III. President’s Report President Derek Evans addressed several key topics: Cart Sales Recap • The remaining old golf carts were sold, with the final six sold to Howard Golf Course at $4,400 per cart — the lowest price received. • Earlier carts sold for as high as $6,500, with pricing decreased gradually to ensure sales. Debt Retirement • Proceeds from these sales were used to pay off the remaining balance on the note for the newly purchased carts. Staffing Challenges • Derek noted that Bob is the fourth clubhouse manager hired in just over two years. • The club is now on its third greenskeeper during the same time span. Cart Path Donations • Members were encouraged to continue donating to the cart path fund. • The donor recognition board will not be finalized until the donation window officially closes. Bylaw Compliance Discussion • Derek raised the need to formalize a bylaw amendment clarifying that waiving board members' membership dues does not conflict with compensation restrictions outlined under South Dakota nonprofit law. • He referenced previous discussions with attorney Steve Bucher, who noted a potential discrepancy regarding the interpretation of board compensation. • Derek committed to coordinating advance notice with the aid of the new secretary of any proposed bylaw amendments at least 30 days prior to the next members meeting, or in accordance with the club’s current bylaws, to ensure proper governance and legal compliance. ________________________________________
IV. Staff and Clubhouse Announcements • Introduction of Bob as Clubhouse Manager • Introduction of Bryce as Greenskeeper • Update on ice machine: malfunctioning back unit was replaced and moved to the front ________________________________________
V. League and Tournament Updates • Ladies League: Ellen presented the update in Lindsay's absence, including league rules and schedule • Tournament Calendar: Kelli distributed the 2025 tournament schedule • Championship Tournament: Travis explained the requirement of a $27 GHIN card and six solo rounds for handicap eligibility ________________________________________
VI. Equipment and Maintenance Report • Chase reported the new mower purchased last season; the old unit will be sold. • A lean-to structure will be built on Cleanup Day to house mower equipment. • Brian reported successful dredging of Pond 7 and cleanup of Pond 4, as well as resolution of several water line breaks. ________________________________________
VII. Shed and Cart Storage Discussion • Travis reported public carts are now on the west side; rental carts on the east side. • Jeremy proposed replacing a shed lost in a previous storm to improve rental storage. • Travis noted continued demand for private sheds and is exploring the addition of 10 new units by extending the second row of sheds. ________________________________________
VIII. Member Comments • Curt G. suggested installing a seed and sand container at Hole 1 for fairway divot repair. ________________________________________
IX. Board Member Elections Board Members Up for Re-Election: • Renae Gerlach • Kelli Erpenbach • Travis Weich • Motion by Steve Eide, seconded by Wendy Nedved, to re-elect Travis Weich. o Motion carried unanimously • Motion by Justin Everson, seconded by Becky Everson, to re-elect Kelli Erpenbach. o Motion carried New Board Member Nominations: • Nominations were accepted from the floor for open board seats. The following individuals were nominated: o Ellen Kluth o Donna Bucher o Wendy Nedved • A written vote was conducted, and the top two vote-getters would be elected. • Ellen Kluth received the most votes and was elected. • A tie occurred between Donna Bucher and Wendy Nedved for the second seat. • Donna Bucher formally withdrew her candidacy, resulting in Wendy Nedved being declared the second elected board member. New Board Members Elected: Ellen Kluth and Wendy Nedved (Renae Gerlach and Kelli Erpenbach rotated off the board) ________________________________________
X. Adjournment Motion to adjourn was made and seconded. Meeting adjourned at 8:45 PM by unanimous consent. ________________________________________ Certification These minutes were recorded for the official records of Fish Lake Country Club and will be made available by request and posted online. Respectfully submitted, Derek Evans Fish Lake Country Club Board of Directors
FISH LAKE COUNTRY CLUB ANNUAL BOARD MEETING MINUTES Date: April 26, 2024
Location: Fish Lake Clubhouse Call to Order: 7:04 PM Presiding Officer: Derek Evans, President Quorum Established: Yes — 68 attendees were present, representing 29 memberships, accounting for approximately 27% of total memberships
I. Roll Call and Officer Introduction The following officers were present and introduced: • President / Social Media & Website Chair: Derek Evans • Clubhouse: Travis Weich • Sheds: Travis Olsen • Equipment: Geno Deinert • Course: Kevin Johnson • Tournament Coordinator: Kelli Erpenbach • Financial Officer: Renae Gerlach
II. Reading and Approval of 2023 Meeting Minutes The minutes from the 2023 annual meeting were read aloud. No corrections were noted. Motion to approve the 2023 minutes was made and seconded. Motion carried unanimously. III. Welcome and Opening Remarks President Derek Evans welcomed all attendees and thanked them for their ongoing support and participation. He emphasized the importance of member involvement and briefly outlined the agenda for the evening.
III. Introduction of New Staff Members Three new staff members were introduced: • Sean – hired as Clubhouse Manager • Gary – joined the Greenskeeping team • Geno – also joined the Greenskeeping team Members were encouraged to support the new team and consider assisting with additional staffing needs for the upcoming season.
IV. Project Updates Cart Path Project • The board announced the continuation of the cart path improvement initiative. • Members were informed that donations were being accepted to help fund the project. • Sections of the path — from the clubhouse gate to the #2 tee box — would be available for symbolic “purchase” as a fundraiser and recognition opportunity. Cleanup Day • Cleanup Day was scheduled for Saturday, May 4, 2024. • A detailed task list and equipment checklist was distributed. • Members were encouraged to attend and contribute tools or equipment as able.
V. Board Member Transitions and Elections Outgoing Board Members • Kevin and Geno formally announced their departure from the board after their terms concluded. Nominations and Voting • Brian Kluth was nominated by Ellen and seconded by Mike Erickson. Vote: Passed unanimously by voice vote • Steve Eide was nominated by Craig and seconded by Jeremy Nedved. Vote: Passed unanimously by voice vote (Note: Steve Eide later declined the position. The board will seek a replacement appointee to fill the vacancy.)
VI. Additional Motions and Member Discussion Board Member Dues Policy (Review Only in 2024) • The policy to waive annual membership dues for board members who attend at least 80% of official board meetings was originally approved during the 2023 annual meeting. o That motion in 2023 was made by Troy VanGenderen, seconded by Amity Fox, following a comment from Mike Erickson. • During the 2024 meeting, the details of this policy were reviewed again for clarification. • It was reiterated that shed rental fees are not waived under this policy. • No motion or changes were proposed; the policy remains unchanged.
VII. Open Floor & General Comments • Members discussed ideas for future capital improvements and how to better recognize volunteer contributions. • No formal motions were made from the floor. VIII. Adjournment Motion to adjourn was made and seconded. Meeting adjourned at 7:55 PM by unanimous consent. Certification These minutes were recorded for the official records of Fish Lake Country Club and will be made available by request and posted online. Derek Evans - President Fish Lake Country Club Board of Directors
