2024 | Fish Lake CC

FISH LAKE COUNTRY CLUB ANNUAL BOARD MEETING MINUTES Date: April 26, 2024

Location: Fish Lake Clubhouse Call to Order: 7:04 PM Presiding Officer: Derek Evans, President Quorum Established: Yes — 68 attendees were present, representing 29 memberships, accounting for approximately 27% of total memberships

I. Roll Call and Officer Introduction The following officers were present and introduced: • President / Social Media & Website Chair: Derek Evans • Clubhouse: Travis Weich • Sheds: Travis Olsen • Equipment: Geno Deinert • Course: Kevin Johnson • Tournament Coordinator: Kelli Erpenbach • Financial Officer: Renae Gerlach

II. Reading and Approval of 2023 Meeting Minutes The minutes from the 2023 annual meeting were read aloud. No corrections were noted. Motion to approve the 2023 minutes was made and seconded. Motion carried unanimously. III. Welcome and Opening Remarks President Derek Evans welcomed all attendees and thanked them for their ongoing support and participation. He emphasized the importance of member involvement and briefly outlined the agenda for the evening.

III. Introduction of New Staff Members Three new staff members were introduced: • Sean – hired as Clubhouse Manager • Gary – joined the Greenskeeping team • Geno – also joined the Greenskeeping team Members were encouraged to support the new team and consider assisting with additional staffing needs for the upcoming season.

IV. Project Updates Cart Path Project • The board announced the continuation of the cart path improvement initiative. • Members were informed that donations were being accepted to help fund the project. • Sections of the path — from the clubhouse gate to the #2 tee box — would be available for symbolic “purchase” as a fundraiser and recognition opportunity. Cleanup Day • Cleanup Day was scheduled for Saturday, May 4, 2024. • A detailed task list and equipment checklist was distributed. • Members were encouraged to attend and contribute tools or equipment as able.

V. Board Member Transitions and Elections Outgoing Board Members • Kevin and Geno formally announced their departure from the board after their terms concluded. Nominations and Voting • Brian Kluth was nominated by Ellen and seconded by Mike Erickson. Vote: Passed unanimously by voice vote • Steve Eide was nominated by Craig and seconded by Jeremy Nedved. Vote: Passed unanimously by voice vote (Note: Steve Eide later declined the position. The board will seek a replacement appointee to fill the vacancy.)

VI. Additional Motions and Member Discussion Board Member Dues Policy (Review Only in 2024) • The policy to waive annual membership dues for board members who attend at least 80% of official board meetings was originally approved during the 2023 annual meeting. o That motion in 2023 was made by Troy VanGenderen, seconded by Amity Fox, following a comment from Mike Erickson. • During the 2024 meeting, the details of this policy were reviewed again for clarification. • It was reiterated that shed rental fees are not waived under this policy. • No motion or changes were proposed; the policy remains unchanged.

VII. Open Floor & General Comments • Members discussed ideas for future capital improvements and how to better recognize volunteer contributions. • No formal motions were made from the floor. VIII. Adjournment Motion to adjourn was made and seconded. Meeting adjourned at 7:55 PM by unanimous consent. Certification These minutes were recorded for the official records of Fish Lake Country Club and will be made available by request and posted online. Derek Evans - President Fish Lake Country Club Board of Directors